Use our easy guide to discover how to save Office 365 files locally. You should be aware of how to save Office 365 emails locally, like on your computer if you use it. For professionals who frequently need to access their Office 365 email without creating an Office 365 account, this is a helpful task. In this post, we have discussed several approaches and step-by-step instructions for backing up an Office 365 mailbox without encountering any difficulties.

OneDrive for Business, SharePoint, Outlook.com, and other SaaS services are all included in the Microsoft Office 365 cloud-based mailing platform. Many users, both personal and professional, use this very helpful email service. Every Office 365 user needs to save Office 365 documents locally for a variety of reasons. We have covered the main causes and fixes in order to give you comprehensive instructions on how to save Office 365 files locally.

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Justifications for Locally Saving Office 365 Files

Here are some of the most common reasons why a user may need to save Office 365 documents to their computer:

• Office 365 users want to store their emails in an easily accessible format.
• Because Office 365 is an online email service, there is a significant chance of cyberattacks and virus attacks.
• Users want to securely store their data because they are moving between services.
• They can access Microsoft 365 documents or files whenever they want and without an internet connection.

How can Office 365 documents be saved to a computer?The three best ways to save Office 365 files locally will be covered in the sections that follow. Both automated and manual solutions will be used in these techniques. Therefore, you must exercise extreme caution when using manual methods to prevent any issues. Try the direct solution, though, if you want to finish this task without any problems.

Method 1: Saving Office 365 Documents Locally as PDF

1. Generate an Office 365 account on your computer.
2. Now that the email is open, select the "Print" button from the dropdown menu by clicking on the Menu (…) icon.
3. Select the necessary filters and location in the new window that opens, then click the "Print" button.
4. The chosen location will store your email in PDF format.

Note: Same process for saving each Microsoft Office 365 file locally.

Method 2: Save Microsoft Office 365 Files Locally on a Computer?

1. Once more, open the necessary email in the Microsoft 365 account.
2. Click the Menu button once more, then select "Download."
3. Click the Save icon after selecting the location where you wish to save the file.
4. The chosen path will store your email in EML format.

Note: You must save Office 365 documents manually because this method is likewise unable to save them to your computer.

Method 3: Expert Way to Store Office 365 Documents Locally in Large Quantities

Users can take a local backup of Office 365 email files with all of their data and information by using a program called DataVare Office 365 Backup Expert. Many IT professionals and big businesses trust this software, which they use to move their data between platforms. Because it was created using extremely sophisticated algorithms, the software is robust and user-friendly for all users.

Office 365 email exporting to a hard drive is made simple with a plethora of features and filters. Below is an explanation of some of the department's features:

What Makes a Professional Solution Superior to Manual Techniques?

Full Data: This program enables users to locally store Office 365 files, such as calendars, contacts, emails, notes, journals, and more.

• Bulk and Selected: To save in bulk, users can simply check and uncheck the necessary data.
• Full Data: This program enables users to locally store Office 365 files, such as calendars, contacts, emails, notes, journals, and more.
• Bulk and Selected: To save in bulk, users can simply check and uncheck the necessary data.
• Saving Options: Outlook 365 users can export emails to their hard drive in more than 20 file formats and web/desktop email services using this software.
• Advanced filter: With this option, users can download specific and necessary data using Date, To, From, and other fields.
• All Windows Compatible: The program is available for download on any computer running Windows 11, 10, 8, 7, etc.
• Multiple Languages: Users have the option to back up their mailboxes in a number of languages, such as English, French, Spanish, Dutch, Finnish, German, and so on.

How Can Office 365 Files Be Locally Saved? - Steps

1. Download the tool, then launch it on your computer.
2. Choose Office 365 from the list of applications, enter your Microsoft 365 account login information and click (Login).
3. Next, choose the necessary information from the screen based on your requirements.
4. And from the list that appears, select the necessary saving option.
5. If necessary, use the advanced filter option for specific data.
6. Lastly, to begin the process of saving Office 365 documents to your computer, click the "Backup" button.

It's Time to Go

All the ways to save Office 365 files locally on your PC have been covered. Here, we have saved Microsoft Office 365 documents to the computer using both methods s and manual methods. We cannot avoid the limitations of manual methods. You have a professional solution if you don't want to save any errors when saving Office 365 files.