Introduction

Microsoft Outlook commonly uses PST (Personal Storage Table) files to store emails, contacts, calendars, and other mailbox data. However, there are instances when users need to convert PST files to MSG format, which stores individual email messages separately. This conversion allows for better email management, easy sharing, and improved data security.

If you’re looking for an efficient way to convert PST files to MSG format, this guide will walk you through different methods, including a professional solution using DRS Softech PST Converter.

Why Convert PST Files to MSG?

Before diving into the conversion process, let's explore some reasons why you might need to convert PST files into MSG format:

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• Selective Email Extraction – MSG files store individual messages separately, allowing you to access and manage emails more efficiently.
• Easy Email Sharing – MSG files can be easily shared or backed up without needing the entire PST file.
• Compatibility & Flexibility – MSG files work seamlessly with different versions of Microsoft Outlook and other email applications
• Data Security – Converting PST to MSG format helps in organizing and protecting email data by storing emails individually.

Methods to Convert PST Files to MSG Format

There are two main methods for converting PST files into MSG format:

1. Manual Method Using Microsoft Outlook

If you prefer a built-in approach, you can use Microsoft Outlook to manually save emails in MSG format. Follow these steps:

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1. Open Microsoft Outlook on your computer.
2. Locate the PST file and open it within Outlook.
3. Select the email message you want to convert.
4. Drag and drop the selected email to a desired folder on your system.
5. The email will be saved as an MSG file in the specified folder.

Limitations of the Manual Method​

• Time-Consuming – This method is inefficient for bulk conversions.
• No Batch Conversion – You must convert emails one by one.
• Risk of Data Loss – Accidental deletion or file corruption may occur.

2. Professional Solution Using DRS Softech PST Converter

For a hassle-free and efficient conversion, using a professional tool like DRS Softech PST Converter is highly recommended. This software simplifies the process, offering multiple features such as bulk conversion, email filtering, and maintaining folder hierarchy.

Key Features of DRS Softech PST Converter

✅ Batch Conversion – Convert multiple PST files into MSG format simultaneously.
✅ Preserves Email Structure – Maintains metadata, attachments, and folder hierarchy.
✅ Selective Conversion – Allows users to export specific emails instead of the entire PST file.
✅ User-Friendly Interface – Easy to use, even for non-technical users.
✅ Supports All Outlook Versions – Compatible with Outlook 2021, 2019, 2016, and earlier versions.

Steps to Convert PST to MSG Using DRS Softech PST Converter​

1. Download & Install DRS Softech PST Converter on your system.
2. Launch the tool and add the PST file you wish to convert.
3. Select MSG format from the list of available export options.
4. Choose the destination folder to save the converted files.
5. Click on Convert and wait for the process to complete.

Once the conversion is finished, you can access your MSG files from the chosen location.

Conclusion

Converting PST files to MSG format is essential for efficient email management, easy sharing, and data security. While the manual method using Outlook can be an option, it’s not suitable for large-scale conversions. For a quick, reliable, and professional solution, DRS Softech PST Converter is the best tool to use.

By leveraging this software, you can seamlessly export PST data to MSG files without losing crucial email information. Try it today for a smooth and hassle-free conversion experience